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Custodiens® - A Leading Probate Software Solution
Custodiens is a probate software solution that releases the time of Fee Earners managing Trust and
Probate estates. It is a fast and reliable solution that enables a practice to cut the hours spent by Fee Earners on non-chargeable administrative work.
A Proabte Software Solution that Organises and Automates Processes
The software is easy to navigate and demands only minimum operator input to automatically produce tax forms, such as IHT 400, and final estate accounts and reports.
Increases Profitability
The combination of an effective Probate Case Management process, automation of repetitive tasks, diary reminders, automatic calculations and formatting, data sharing between cases and users, plus greater scope for delegation, means higher profits for your practice.
Our Probate Solution Improves Service to Clients
At any stage, news of case progress is readily available, so client enquiries when made can be answered immediately and with little fuss. As fewer inputs are needed and figures are calculated by the system, scope for errors is also minimised by the software solution. Normally documents are filed until finalisation of accounts, with Custodiens® items are updated continually throughout the life of the Trust & Probate, so that a current picture is always available.
Custodiens® is easy to use and unlike most form filling products, is a full Trust and Probate Accounting package combined with Trust and Probate Case Management. The Case Management software is fully integrated with the accounts, so that figures are
calculated and automatically added to the required tax forms or other reports.
The package operates as a single user package or multi-user networked system across multiple branches and, if required, can be fully integrated with other Cognito legal software solutions such as:
Anti-Money Laundering
Marketing Module
Practice Management
Cognito Office
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Support for Customers
The Cognito approach offers a comprehensive solution with full support as standard: Our support team were ranked first for ongoing support in the 2009 Law Society Guide results and is a testament to the quality you will be given.
• Tailoring the software to practice formats and reporting processes.
• Consultancy and project management.
• Staff training.
• On-going client support service.
Customers have the benefit of training and on-going support and software revisions are issued to ensure the software complies with any changes in legal procedures.
Automated Completion of IHT 400 and D Schedules
Custodiens® brings huge time savings, particularly in the collation of assets, preparation of accounts, finalisation of information for tax returns and, best of all, the generation of the eighteen D Schedules and IHT 400 and 406 and related forms.
Menu Driven - Minimal Input
A wizard called "Form Assist" takes the user through predetermined selections, matching assets and liabilities to the
D schedules and IHT 400 leaving little or no room for error. Almost all the information is collated by the system and automatically added to the form. All the forms are instantly updated with a single mouse click.
Ready to Use Contacts
Data input for one case is captured for on-going use, and is available to all other cases, which eliminates repetition of data input.
Automatic Calculations
Financial value totals are calculated automatically and carried forward, eliminating the risk of error and ensuring accuracy. Adjustments or corrections are instantly revised on all forms, avoiding laborious repetitive manual calculations.
The Case Management facility speeds up progress by ensuring completion of case tasks to time. The system is designed around easy access and retrieval; so that time spent re-keying data is eliminated.
Automated Case Correspondence
• Letters to multiple contacts automatically produced
• Interactive templates - system interviews the users, answers determine subsequent questions
• Information is retained and questions, once answered, are not repeated
• Standard, and blank letters
• formatted to suit house-style
Convenient Document Storage
• Automatic filing, under case, of all letters sent
• Received letters scanned and stored in case file
• Case history easy to access and review
• Version control keeps a log of amendments
Access Contacts and Link to Case
• Builds a database of multiple interrelated contacts and the subject matters
• Amending a contact record updates the details centrally
• Details, once entered on the system, are retained as smart lists for use with other cases. For instance, bank contacts can be selected from a "financial institutions" list.
Trust & Probate Accounts with Proven Reliability
Proven over ten years, the Trust and Probate accounts package is at the heart of Custodiens® software. Record creation is made simple using wizards to add Contact, Cases and Accounts Ledger. These easy to use, automated operations reduce errors and omissions, and speed up processes.
Advanced Data Security
All transaction processes are secure. In the event of a system failure, any incomplete transactions will be ignored, preventing data corruption.
Updates Portfolio Management
Custodiens® has a central database of stocks and shares, which can be added to any case. When the current share value is amended, the estate portfolio is re-valued. Share value updates will be made simultaneously for all cases on the practice database. A detailed history of the investment portfolio and transactions by case can be obtained.
Final Accounts Prepared Automatically
Transactions are recorded when they occur, using predefined easy entry formats. This gives real time information on the current financial position of the case, and enables instant generation of final accounts. This feature means an end to delays in preparing accounts whilst figures are collated.
Ready to Run Reports
Professionally formatted estate and trust reports can be generated as final or interim reports at any stage. A range of management, portfolio and audit reports are also available. |
